Toimur organises your work by client, project and task. You log your hours on each task, and Toimur turns finished work into an invoice.
Every hour you log belongs to a task, every task to a purchase order, every order to a project, and every project to a client. Because everything is connected, Toimur can show what each of them is worth. You do not need to compare a spreadsheet of hours with a folder of contracts.
Set the currency, payment terms, tax number and invoice language once for each client. Freelancers often have clients in different countries, so each client has their own settings. Your own company is a client too, so internal work is tracked separately and not counted as billable.
A project is one piece of work, as your client sees it. It belongs to the client who pays for it, and has its own dates and notes. When a project ends, you archive it instead of deleting it.
The purchase order is the contract behind a project. It holds your client’s PO number, if they give you one. Your rates are locked on the order on the day you create it, so a new price agreed next year does not change the price of work already agreed. Each invoice is for one purchase order. Many clients check the invoice against the order before they pay.
A task is billed in one of two ways. With a fixed bid, you invoice the agreed hours in full when the work is done, however many hours it really took. With a pool of hours, you invoice the hours you use, up to the limit you agreed. You choose once, on the task, because the hours alone cannot show which one was agreed.
Enter a date, the number of hours and a note. The note becomes the text on the invoice line. There is no timer and no idle detection. Toimur does not accept more hours than the limit you agreed with the client.
Create it from the Unbilled screen, with everything owed under one purchase order. Toimur makes a PDF in your client’s language, with their PO number, your payment details and the payment terms you agreed.
An unpaid invoice is easy to notice. A week of finished work that was never invoiced is not. So the first screen of Toimur shows how much work is waiting to be invoiced. The Unbilled screen lists all of it, grouped by client and purchase order, oldest first, with a total for each currency and the age of the oldest item. You can turn each group into an invoice from there.
The board shows your tasks in three columns: To do, In progress and Done. You can see all your clients, or one client or project at a time. Each card shows its client, its project, and the hours logged compared with its budget. A task moves to In progress when you log its first hour, and to Done when you close it. You do not drag cards, so the board always matches the time you logged.
The hours you log have no price of their own. When you create an invoice, Toimur finds the rate: from the purchase order, the client or your standard rate. It then writes the price on the invoice line. So unbilled work uses the rates that apply on the day you invoice, and an invoice you have already issued keeps its prices. Amounts are calculated in whole cents, so every total is exact to the cent.
An example with real calculations: three lines of tracked work under one purchase order, one day rate typed by hand, and VAT calculated on the subtotal, not on each line.
Not everything you sell is time. Keep your licences, support plans and packages in a catalogue. Each product has a unit (for example, per user or per organisation), a term (from one-off or monthly to a perpetual licence) and one price per currency. Add products to an estimate or an invoice, next to your hours. When you add a product, the line copies its name and price. So if you change the price later, documents you have already made stay the same. Toimur never converts a price from one currency to another.
A lead is a company you would like as a client. Save its website, industry and size, the people you know there, and your history with them: outreach, replies, meetings and notes. The lead’s stage changes as you log them. A next step with a date appears on the Overview when it is due. An opportunity is something you want to sell to a company: products from your catalogue, and hours. The pipeline shows each opportunity by stage, from open to won. A quote made from an opportunity starts with its lines already filled in. When a lead buys, you make it a client, and its people and history move with it. Leads is part of the Max plan.
No team features: no assigning work, no roles, no permissions, no shared inbox, no activity feed, and no price per user. Many similar tools are made for growing agencies and charge for each user. Toimur is for freelancers, sole traders, independent consultants and one-person agencies, at one price.
You type the VAT rate on each line. Toimur calculates the VAT and prints it on the invoice. It does not guess a rate from your client’s country, from a VAT number or from what you sell. It does not check VAT numbers in any official register. Choosing the right rate is an accounting decision, and it stays with you and your accountant.
Before you start: these are choices made on purpose, not missing features.
No credit card needed. Time tracking, the Unbilled screen and PDF invoices are in the free plan. The paid plans raise the limits and remove the watermark from the PDF.
See what each plan costs